Vanina AMBASSA DOUMBE

• Manager of a team of 10 people in various areas: Administration, Human Resources, Information Technology, Communications & Sustainability;
• Worked closely with organizational leadership and management to guide operational strategy;
• Direct report to the Chief Executive Officer, and doted lines to the SVP CHRO;
• Developed and enforced annual budget requirements and monitored expenditures to mitigate risk of overages;

Human Resources and Administration

• Administered compensation, benefits and performance management systems at direction of supervisor;
• Writing of all HR procedures: recruitment, background check, performance management, payroll, remuneration, social, discipline, training, promotion, internship, leave and absence, compensation, travel, contract termination, processing communication from external parties, delegation of duties, etc;
• Evaluated company documentation to verify alignment with regulatory and internal requirements ;
• General administration: reception, offices, facilities, administrative procedures related to expatriates;
• Implementation of salaries adjustment and job leveling project : Harmonization of job titles and internal grades at all IHS Group operations level ;
• Several employees engagement surveys and associated action plan;
• Achievement of the Best Places To Work certification;
• HR process management: personnel administration, discipline, recruitment, internal mobility, performance management, succession planning, training, and development plans;
• HR risk management and business continuity;
• Implementation of SOX controls ;
• Digitalization of HR data and creation of databases;
• Company restructuring projects ;
• COVID-19 pandemic management within a company: implementation of various safety processes and initiatives, leader of the team responsible for drafting and deploying the COVID-19 Return to Work Plan;

Information Technology

• Management of the IT team: budget preparation and monitoring, project monitoring, work organization, internal procedures;
• Provided corrective feedback to achieve daily and long-term goals.

Communications & Sustainability

• Oversaw the deployment of the annual Corporate Social Responsibility plan via the 4 pillars (People and community, Ethics & governance, Environment & climate change, Education & economic growth) and partnerships with national and international NGOs;
• Quarterly and stakeholders newsletters;
• Other activities : CEO's breakfast with employees, Town Hall Meeting, daily communications;

• Manager of a team of 5 employees ;
• Direct report to the Human Resources Director : Regular interim assignments (Management of a team of 12 employees : Personnel Administration, Internal Communication and Career Development)
• Coordination of the follow-up of permanent and temporary staff (Implementation of trackers : employment contract, contract addendum, contract renewal and termination, relations with staffing agencies): Up to 665 permanent employees and a minimum of 200 Temporary staff ;
• Management of the social side: occupational medicine, health insurance, social security, internal events, employees’ benefits, social security;
• Follow-up of relations government agencies: labour office, social security office, employment and vocational training administrations : Several controls carried out without penalty ;
• Coordination of the payroll process (Software : Delta Paie);
• Coordination and consolidation of the overall budget of the Human Resources Department - Interface of the HR Department with the Finance Department and the HR Business Partners of the Orange Group : Preparation of the Compensation and Benefits file as from 2018 ;
• Coordination and monitoring of social dialogue with unions and employee representatives : Monthly meetings with staff representatives ;
• Active participation in negotiations with unions : Revision of the Internal Collective Agreement of Orange Cameroon in 2013 ;
• Participation in the strategic project of restructuring the technical department - Development of the social plan : Interface and focal point for the Human Resources Department while transferring employees to IHS Cameroon ;
• Audit and control of personnel and payroll files;
• Participated in continuous improvement by generating suggestions, engaging in problem-solving activities to support teamwork;
• Carried out day-to-day duties accurately and efficiently.

• Audit and adjustment of employees’ files Control of more that 500 employees files ;
• Follow-up on employment contract terminations, both permanent and temporary;
• Follow-up of discipline : Implementation of a cases tracking system;
• Processed paperwork and hiring details for new employees;
• Support in the contract termination process ;
• Interim of the Head of Personnel Administration.