BANBOYE MARSHALL BERMO

· Monitors the management of grants awarded to various organisations implementing the project READ; Ensuring that partners receive all the minimum training required to implement the partnership agreement and to work with the departments responsible for implementing these trainings. To help ensure good communication between plan International and its partners; Regularly mapping partners in the Far North Region following Plan International partnership guidelines and sector best practices.

· Provides overall project accounting and financial management ensuring compliance to donor requirements; providing quality financial reports on time and ensures efficient budget management; Ensuring that partners' contractual reports are reviewed, and internal feedback is compiled and sent to partners in a timely manner. Advising the Grants Coordinator and Project Managers of any issues and provide timely feedback to partners.

· Supporting greater integration, learning, sharing and dissemination, timely and effective delivery of programs in terms of financial compliance and quality programming of assigned portfolio. Working closely with relevant managers such as logistics, finance, administration, Human Resources or security to ensure timely program delivery.

· Works with the Grants Coordinator to develop concept notes and donor proposals and participate in writing them in close cooperation with relevant departments in Maroua Programme Implementing and Influencing Area(MPIIA);maintaining overview of all grants, donor requirements, rules and regulations, and internal and external deadlines, including filing of grant documents and documents coming from partners.

Focal point person (Partnership) in Maroua Programme Implemtation and Influencing Area and lead in Due Deligence Committee.

· Process payments vouchers and journal vouchers through SAP on time and in accordance with Operational Manual ensuring that this is done upon approval within 48 hours.

· Enter all accounting transactions SAP accounting software.

· Review procurement transactions to ensure that all supporting documentation and approvals are accurate

· Reconcile bank and managements accounts on a monthly basis regularly

· Support Finance Coordinator in analysing the cost recovery per GAD and ensuring all cost are recovered with a report on a monthly basis.

· Ensures that management of cash is in compliance with the Operational Manual and this is done in the timely submission of cash forecast and refreshal on monthly basis. Also, vigilance is placed on bank balances ensuring that sufficient funds are available at any given point.

· Files all vouchers (Cash disbursement, cash receipt, journals) and check for completeness, accuracy, and consistency with attached supporting documents in compliance with Operational Manual and local laws. This objective ensures that all vouchers are filled chronologically after cancellation. All refunds are deposited in the bank not later than 48hours after reception and cheques/payments are done within 48hours. A cash count sheet is submitted every Friday of the week.

· Encodes accrual accounting entries in accordance with accruals accounting plan of action. No outstanding accruals after period closure.

· Facilitate provision of information and documentation during audits.

· Oversee processing of payroll each month and prepare salary receipt/payroll forms, as well as the pension and social security withholdings and employer contributions. Liaising with income tax authority and remit employee withholdings monthly.

· Ensuring routine financial planning and reporting deadlines and requirements are met for the PIIA (Programme Influencing and Implementation Area) and donor.

· Supported SEMBE's Finance and Procurement Departments and realised an audit of the organisations Finances

· Realised an official audit of SEMBE's finances for the last two (02) years.

· Reviewed SEMBE's Financial and Procurement Manual with the team

· Spot checked all vouchers to ensure compliance and good archievage

· Carried out a financial diagnosis of the Councils of Maroua I and Kousseri for the last five years (2017-2021)

· Analysed the financial potentials of Maroua I and Kousseri Councils which paved the way for a Convention with PDVIR and the World Bank

· Built the capacity of Maroua I and Kousseri Councils' workers in the management of finances, putting in place a sound internal control system.

1- Budget & Financial Role

· Reviewed all supporting documentation submitted for payment, ensured that they follow the policy and procedures of SNV and/or donors; registered them in the SAPByDesign and kept in a chronological filing system;

· Processed project staff travel advances and reviewed expense reports to assure their conformity with policy, ensuring they are properly registered in the system and chronologically filled;

· Reviewed and reconciled all managements accounts;

· Prepared and submitted financial reports to the donor on a timely basis.

· Participated in providing adequate support in all audit controls;

· Ensured strict respect and compliance to budget provision by using of BVA, justifying excesses and assisting in budget adjustment.

· Assisting the Country Finance Manager and replacing her when need arises. Producing obligatory financial documents on monthly, quarterly and annual basis. Verifying all travel expenses and vouchers, monitor the flow of funds and ensuring funds are requested in due time for payments to ensue. Reconciling project bank accounts

2- Administration & General Office Operations

· Served the strategic role of interface between the project and the publics; the manager and the various departments in order to ease information flow, ensured the daily functioning of office affairs and proper management of project resources. The management of project assets; vehicles, motorcycles, office stationaries, office equipment, stocks in warehouse just to name this few. Ensuring regular general office maintenance and supervising the janitor with all the drivers

· Ensured proper reception and orientation of visitors (Public Relations);

· Kept track of all correspondences affixing filling codes; classified and archived all project documentations as well as entering of data in the software system;

· Organizing and facilitating workshops, meetings and seminars.

· Ensured all petty cash vouchers are validated and entered in the system and a weekly and monthly petty cash protocol and controls are done regularly.

· Organized and participated in tender meetings and ensured appropriate documentation per tender. Followed up of contract payments and ensuring they respect terms agreed upon in the contract's documents.

· Managed project assets; vehicles, motorcycles, office stationaries, office equipment and stocks in warehouse. Ensured proper and up-to-date inventory.

· Ensured regular general office maintenance and supervised the janitor with all the drivers

3- Personnel Management Support

· Ensured staff time recording and validated workdays for accurate renumeration computations on monthly basis; Ensured annual leave planning for all staff.

· Participated in the organization of staff movement in a security fragile area; validating their mission orders and preparing their travel advances.

· Co-ordinated staff annual evaluation and midyear review plans

· Reviewed personnel payroll and ensured taxes and CNPS deductions are properly done in line with the rules and regulations in force.