KIGHAM SUNDAY

• Prepared monthly reconciliation of bank accounts and took corrective actions on deviations.
• Improved resource utilization with data management systems, reducing costs through strategic coordination and contract analysis.
• Forecasted trends and recommended improvements based on financial risk analyses.
• Monitored budget and revenue trends, compiling reports for company leadership to inform decision-making.
• Prepares and regularly monitors and updates the TRAFFIC multi-year Core budget including the ‘ABC list’.
• Day-to-day finance and accounting management including cash calls, invoicing, payments, banking, control of the use of petty cash, and authorizations and processing accruals and prepayments;
• Reviews and reconciles bank and control accounts on a monthly basis
• Liaises closely with the Project Support Officer and Project Managers in the management of project finances; preparation and monitoring of cash-flow; and in the preparation of cash calls;
• Reviews and verifies project funding agreements /contracts, including those for consultants.
• Reviews and verifies project funding agreements /contracts, including those for consultants.
• Reviews and verifies project funding agreements /contracts, including those for consultants.
• Maintains project accounts and ensures that accurate financial information is available for the use by the Project Support Officer and Project Managers;
• Reviews and verifies project funding agreements /contracts, including those for consultants.
• Ensures the timely transfer of funds to and from Central Africa, the Global Office, and fund recipients by raising invoices and make payments following instruction from Project Administration Officer and the Programme Office Director,
• Advises the Project Administration Officer and Project Managers on payments made and income received.
• Supports the Programme Office Director on TRAFFIC HR matters including assisting with recruitment arrangements and reviews relevant information for staff remuneration.
• Works with the Global Office to maintain the financial system SAGE 300;
• Conducts data input to the computerized accounting system- SAGE 300 for Central Africa and reconciliation with the IUCN balance;
• Compiles monthly, quarterly and annual financial reports using SAGE 300 system and Excel for submission the Global Office after the approval of the Office Director;
• Ensures invoices are appropriately coded for input and processing into SAGE and IUCN Accounts;
• Ensures the timely preparation and submission of required financial reports;
• Prepares for and facilitates the year-end statutory audit;
• Ensures project audits are carried out in line with donor requirements;
• Process expense claims, workshop financial reports, and associated expenses justifications and ensure the expenses are appropriately loaded into SAGE;
• Ensures that all CAF staff are updated regularly monthly on the status of their respective travel accounts, and, where needed, provides them with advice to avoid irregularities;
• Initiate and validates all CAF purchases;
• Maintains the Central Africa Asset Register;
• Ensures that the Regional Director is timely informed about TCAF financial issues requiring his advice or decision-making;

• Established and enforced controls on revenue and expenses to protect company assets.
• Collaborated with team leaders to define standards, policies and procedures to meet company revenue goals.
• Introduced software tools and process improvements to mitigate loss and drive operational growth.
• Verified compliance of financial policies and accounting procedures against federal regulations.
• Improved resource utilization with data management systems, reducing costs through strategic coordination and contract analysis.
• Generated financial and operational reports to assist management with business strategy.
• Monitored budget and revenue trends, compiling reports for company leadership to inform decision-making.
• Prepared monthly reconciliation of bank accounts and took corrective actions on deviations.
• Maintained responsive organization with sustained revenue growth through industry forecast monitoring and deliberate financial planning.

• Coordinates with the project teams on day-to-day project administration including scheduling meeting and circulating reference material for preparation of meetings;

• Liaises with the Project Support Unit on budget and contract coordination and troubleshooting;

• Advises Project Managers on the management of project finances, maintaining cash-flows and assisting with budget forecasts and liaising with project managers on a day-to-day basis;

• Supports Project Managers in the preparation of project budgets by ensuring they comply with TRAFFIC standards and donor contracts and agreements;

• Works with Project Managers and Finance Officer to ensure timely preparation and submission of project financial and technical reports, and any other financial documents required by donors, including review and quality control elements within the Central Africa and Global offices;

• Organises any necessary outgoing project agreements including (together with IUCN HR) consulting agreements, and arranges for the timely transfer of funds, both incoming and outgoing, based on contract requirements;

• Provides support to the Finance Officer for the preparation for project audits including the collection and review of supporting documentation from the host organisation;

• Supports as required proposal development for the Central Africa Programme Office including working with the Global PSU in co-ordinating proposal submissions in the network;

• Supports Project Managers and other CAF staff for accurate preparation of documentation for the disbursement of funds for workshops, meetings and staff missions;

• Maintains a project management system including details of all projects administered by TRAFFIC Central Africa, filing, and timesheets;

• Coordinates the processing of mission orders, travel authorizations for missions of staff members, partners and consultants, ensuring with the Project Manager that these missions are eligible and necessary funds are available before they are conducted;

• Conducts regular assessments of performance TRAFFIC light for project management and timely share the outcome to Programme Office Director, Finance, and Project Managers;

• Whenever needed by CAF and GLO, attends training sessions that can help to ensure efficiency in the implementation of the projects;

• Ensures that the implementation of the projects is in accordance with donors’ requirements, and TRAFFIC and Hosting Organisation project implementation policy, tools and procedures;

• Ensures that goods received are in compliance with the organization’s policies;

• Coordinates with Project Managers, Finance and Logistics Assistant the process of procurement of CAF Programme Office and Project logistics including equipment materials, and service providers, to ensure that this is in compliance with IUCN Procurement policy and TRAFFIC FPPM;

• Manages incoming and outcoming calls and mails, receives and logs email before sending them to the destined offices;

• Organizes office meetings and meetings with partners, take minutes and distribute them to the

• Handled complaints and questions, and re-directed calls to other team members.
• Greeted incoming visitors and customers professionally and provided friendly, knowledgeable assistance.
• Promoted maintenance of professional and courteous customer interactions across reception personnel.
• Took delivery of packages and documents, applying appropriate internal policies relating to chain of possession.
• Organized spaces, materials and catering support for internal and client-focused meetings.
• Improved customer satisfaction scores through application of superior conflict resolution and problem-solving skills.
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